Cleaning round
Outstanding exceptions
Rooms awaiting verification
The person who cleaned a room cannot verify it. Inspect the room before you accept it.
Shift handover
The incoming shift inspects the communal areas in the first 20 minutes, then accepts or rejects the standard the outgoing shift left behind.
Maintenance tracker
Management dashboard
⚠ Attention needed
Most frequently missed or rejected areas
Staff patterns
Recleans, late submissions, exceptions and flags per person over the selected period. A pattern is a prompt for a supportive conversation and a manager's judgement — not an automatic sanction.
Manager sampling queue
Rooms accepted without a second pair of eyes (single-staffed shifts) plus a weekly random sample. Spot-check them and record what you found.
Audit reports
Tamper-evident output for Regulation 44 visits, Regulation 45 quality-of-care reviews and Ofsted inspection. Every task carries its full history — who, when, evidence, verification and any amendment trail.
Team & permissions
Roles: Staff clean and verify · Shift leader also allocates areas, closes shifts and records single-staffing · Manager also sees the dashboard, reports and sampling · Admin also manages this page. Staff without a JTA email use the shared home login — add them by name only so they appear in allocation lists; never store personal email addresses.
Alert emails
Managers who receive escalation emails — handover rejections, shifts closed with incomplete work, and critical hygiene concerns.
Cleaning zones & schedules
Each zone appears on every cleaning round for its home. Stick the printed QR label discreetly in the room — staff must scan it in the room before the record can be completed.
Privacy & retention
Evidence photos are stored in a private bucket and are only reachable by signed-in JTA staff through short-lived links. Photos must never include children, care records, medication labels or personal belongings. Bedroom records never require a photo.
Complete a data-protection impact assessment before rollout, and agree a retention period (recommended: 90 days) after which photos are deleted.